Event Recap: Making Meetings More Efficient at Alaska’s Fisheries

Compiling, distributing and managing large quantities of agenda materials is strenuous on government staff at all levels. With Granicus’ Legistar and iLegislate, the North Pacific Fishery Management Council (NPFMC) saves dozens of reams of paper and more than $30,000 annually in meeting-related costs.

February 13’s Seattle World Tour fireside chat with Granicus’ Director of Sales Jeff Schaefer and NPFMC’s Communications and IT Specialist Maria Shawback opened the discussion with the impact of efficient, paperless agenda tools on the daily and yearly operations of the organization.

“This solution really helped us,” Shawback said. “People can download documents onto their iPad and just take their tablet onto their boat, where there might not be internet access, wherever they are in Alaska, and have everything there. They can be more prepared for our council meetings. It’s been a game changer for us.”

NPFMC’s five annual council meetings can last up to 10 days, and previously required agenda packets averaging 750 pages each to accompany the meetings. The cost of distributing the information to the right people was cumbersome and time-consuming, especially when meeting information notoriously changes last minute and can require prolonged attention to detail.

By compiling information in Legistar and distributing it to members on the go via iLegislate, the agency is able to keep all meeting information accurate and accessible to the 80 to 100 council attendees who would have otherwise have used upwards of 60,000 sheets of paper per meeting.

“We have been mostly reliable with the web platform we use and I think as council members and the engaged public or even people who stop in for one issue in 10 years – they can get their information right online,” Shawback added.

Shawback also emphasized the impact of a thorough public record and how constituents benefit from having simplified access to voting records, upcoming meeting agendas and archived meeting information on multiple channels.

“Our audience is everybody,” Shawback said. “We wanted our information to be available and accessible to everyone, no matter what platform they choose.”

With the continued rise of smartphones, the importance of a multi-channel approach going forward takes precedence in digital engagement campaigns. Shawback’s advice to the dozens of agency officials in attendance was to remain nimble in their approach to distributing content. Constantly learning from different attempts to share meeting information has differentiated her agency from many others. After seeing low engagement on Twitter, Shawback said the NPFMC was quick to capitalize on different methods. For their organization, the simple presentation of downloadable documents best met constituent needs, allowing the agency to focus their approach for an optimized public portal to maintain engagement.

“The biggest takeaway we’ve learned is that it’s a constantly evolving process. We think we have it perfected, but things change,” Shawback concluded.

Want to learn more about how you can use Granicus solutions to improve digital engagement with citizens? Contact us at info@granicus.com.

This post was originally published on Granicus.com

Granicus’ World Tour is Coming to Seattle

Granicus’ World Tour kicks off in Seattle on February 13. With leaders from the Granicus team paired with established clients who have successfully developed their public engagement processes and created a more efficient government, the Digital Engagement Day promises to deliver effective options for government organizers seeking to improve their day-to-day methods and messaging.

Attendees can learn from successful colleagues on harnessing the influence of channel shift-a strategy that involves moving away from analog technology and into more transparent, easier-to-manage digital tools. Proactive communication and government efficiency are key themes of the event, with thought leaders offering both examples of their methods and also driving attendees to action by finding ways to implement better, paperless government communication methods.

The event starts at 8:30 a.m. with a networking breakfast and will continue until 3:00 p.m. with networking opportunities for speakers, organizers and attendees. Lunch will be provided halfway through the event.

Granicus has long been a cloud solutions leader for the public sector. Thousands of agencies and over 150 million citizens rely on our services to simplify communications efforts and create an accessible and transparent government experience for all users.

Part of Granicus’ mission to improve the technology and lives of its users is a dedication to ongoing education through regular events around the United States and United Kingdom. These World Tour events give agencies the opportunity to both learn from Granicus leaders and from each other to build a strong, efficient and transparent government while building citizen engagement and strengthening software accessibility for all citizens.

Are you ready to improve how you engage with the public and network with other govies? Register now for our free event in Seattle today!

This post was originally published on Granicus.com